Academic Catalog



Students may access their official grades by using their User ID and password in MyGOCC.  Grades for each semester are available approximately one week after the end of each semester and are concurrently posted to the permanent transcript of the student.  

Grade Point Averages

To compute the grade point average (GPA), the grade earned in each course is multiplied by the corresponding number of credit hours in the course.  This yields the number of honor points.  The cumulative grade point average is calculated by dividing the number of honor points by the total number of credit hours carried.

Work for which an Incomplete (“I”) grade is given is not computed in arriving at a grade point average.  [Add hyperlink for Incomplete grades].  A Withdrawal (“W”), Visitor Audit (“V”), Credit granted (“CR”), In-Progress (“IP”), and No Credit (“NC”), are also not computed in the GPA calculation.

Grade Point Re-Evaluation

This policy is meant for those students, excluding those in the Nursing program, whose grade point average from one semester is significantly lower than the work the student has completed in other semesters, and, because of this, the cumulative grade point average is not truly representative of the student's capabilities.  The student may have experienced extenuating personal, emotional and/or financial problems which resulted in an unsuccessful attempt at their education.

At Glen Oaks grade point re-evaluation eliminates the necessity for a student to extend their education to make up for a low-grade point average.  Upon approval of the student’s petition for grade point re-evaluation, grades for a designated semester, including passing grades, will be eliminated from the grade point average.  The previous grades will appear on the transcript but will not be counted toward graduation and will not be figured into the student’s scholastic average.

The decision to petition for grade point re-evaluation implies that a student has given the matter serious thought and has discussed the implications of grade point re-evaluation with a counselor.  The student must have attempted at least 30 semester hours of academic work at Glen Oaks Community College.  The minimum number of hours considered for grade point re-evaluation is six.  To file for grade point re-evaluation, students must see the Dean of Academics (Board Policy 3.28).

Grading System

Policy 3.22

At the end of each enrollment period, a grade is entered on the student’s permanent record for each class for which the student is registered. The following numerical grading system is used:

Grade Meaning
4.0 Outstanding; work is clearly at a mastery level
3.5 Much better than average
3.0 Better than average; work exceeds standards
2.5 Slightly better than average
2.0 Average; work meets standards acceptably
1.5 Less than average
1.0 Poor; work barely meets minimum standards
0.0 Failing; work does not meet course standards
I Incomplete (see policy 3.23 for description of when to use)
W Withdrawal
V Visitor (Audit)
IP In progress; no credit (see policy 3.23 for description of when to use)
CR Credit granted
NC No credit

July 1992, revised 2/20/03, revised 9/14/05, reviewed 9/17/14.

Grade Appeals

Within 30 days of receipt of the grade, a student wishing to appeal a grade will present such appeal to the course instructor, presenting facts that document the necessity for a grade change.  These facts might include copies of quiz or test grades and grades on papers or final exams.  The appeal submission should cover the calculation of the grade using the process described in the course syllabus.  The burden of persuasion shall be on the student.  The student and the instructor will review the facts and the instructor will render an opinion based upon his or her professional judgment.

If the grade appeal is not satisfactorily resolved, the student may send a letter of appeal to the Vice-President of Academics.  The Vice-President of Academics will forward a copy of this letter to the instructor.  The student must appeal the grade in writing within two months of receipt of the grade.  Possible reasons for a grade appeal might be that the grade was calculated in a manner inconsistent with the course syllabus or the changes to the syllabus or that the grading standards for the course were arbitrary, capricious, or unequally applied.

The Appeal Committee comprised of the Vice-President of Academics, and the instructor will review the facts.  The instructor will be asked to demonstrate that the grade was determined in a manner consistent with the course syllabus.  Only when there is due cause such as item 2b, the Vice-President of Academics will have the authority to change the grade without the instructor’s support.  The decision of the Appeal Committee is final (Board Policy 3.24).

Grades: Incomplete and In-Progress Coursework

Incomplete Work  A student may, with permission, receive an Incomplete (I) in a course if at least 75% of the course is completed.  A grade of “I” may be completed by satisfactorily finishing the course objectives within one semester subsequent to the receipt of the Incomplete.  If it is not removed within this period of time, the Incomplete will remain as a permanent entry of the transcript, and the student must register and repeat the course to receive a grade and credit for degree purposes.  The student may initiate this process by completing the “Student Request for Incomplete Grade” form in Etrieve for consideration by the instructor. The instructor and the Vice President for Academics must each approve the extension of time for the student to complete the necessary coursework.  

In-Progress Work

A student enrolled in courses below 100 Level or in  OE/OE course may, with permission, receive an In-Progress grade of “IP” if the course requirements as detailed in the course syllabus have not been completed.  The student has the next semester (i.e., either fall or winter) to work with an instructor to complete the course requirements, or they will revert to No Credit (NC).  A student will receive no academic credit for an “IP” grade, and it will not affect the student’s grade point average (Board Policy 3.23).